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Overview

It’s easy to meet with anyone in your Gather office, including Guests like clients, candidates, or colleagues from other organizations.

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Overview of User Roles:

• Guests are required to check in with an online Member before entering an office, and they cannot claim their own desk or decorate.
• Members can claim desks, decorate, and freely enter/exit the office. Learn more about adding Members here. </aside>

The Guest Check-In Experience

Guests need to notify an online member before entering your office. (Think of it like checking in at the front desk!) After that, you’ll instantly connect. Here’s what that experience looks like:

The page your guest will see when trying to enter the office after clicking a Gather link.

The notification you’ll receive when they check in with you.

When you select “Meet here,” your guest will automatically be brought to your location, allowing you to instantly connect.

If you’re in a Meeting Room, they’ll enter in Meeting View (which feels similar to a traditional video call) so they don’t even have to worry about moving around.

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Don’t forget to turn on your mic and/or camera so they can hear and see you! (And let them know they’ll need to do the same.)

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To Invite Guests

You can either invite Guests directly to a meeting (just like any other traditional meeting tool), or you can invite them to the office (no meeting required).

By Google Calendar:

1. Make sure you’ve installed the Gather Meetings v2 Chrome extension
2. Schedule the meeting like normal from your Google calendar
3. When a guest clicks the link in the calendar event and checks in with you, they’ll instantly join the meeting.

Learn more about meetings on Gather.

By Meeting Scheduler (like Calendly, Hubspot, etc.)

1. Open the Main Menu (Gather logo) in the left sidebar.
2. Click Invite to office.
3. Under the primary Member link, click “Or invite guests to your office” to automatically copy an invite URL.
4. Paste this in the Location field of your meeting scheduler.
5. When a guest clicks the link in the calendar event and checks in with you, they’ll instantly meet at your location.

Example of adding a Gather link in the custom location field in Calendly.

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For the smoothest experience, walk into a meeting room before admitting your guest so they enter immediately in Meeting View.

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During a Meeting:

1. While in Meeting View, click the People List icon in the lower right-hand corner
2. At the top of the panel, click Meeting Link to automatically copy the link
3. Share this with the person you want to invite
4. When a guest clicks the link and checks in with you, they’ll instantly join the meeting.